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How to calculate overtime pay in Excel and Google Sheets
Topic:Finance basicsExcel & Google Sheets
=MIN(A2,40)*B2+MAX(0,A2-40)*B2*1.5✓
Verified example
Computed by a real spreadsheet engine on the sample data below.
| Hours Worked | Hourly Rate | Total Pay |
| 45 | 20 | |
| 38 | 25 | |
| 52 | 18 | |
| 40 | 30 |
=MIN(A2,40)*B2+MAX(0,A2-40)*B2*1.5→950
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Step by step
- 1Column A = Total Hours Worked, Column B = Hourly Rate.
- 2In C2 enter =MIN(A2,40)*B2+MAX(0,A2-40)*B2*1.5.
- 3MIN(A2,40) caps regular hours at 40; MAX(0,A2-40) returns overtime hours (0 if none); multiply overtime by 1.5x rate.
- 4Adjust 40 to your jurisdiction's threshold and 1.5 to your overtime multiplier.
Tips
- Store the overtime threshold (40) and multiplier (1.5) in named cells (e.g., OT_Threshold, OT_Rate) so they're easy to update for different contracts or regions.
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Frequently asked
How do I handle double-time for hours over 60?
Nest additional tiers: =MIN(A2,40)*B2+MIN(MAX(0,A2-40),20)*B2*1.5+MAX(0,A2-60)*B2*2.
What if the overtime threshold is daily (e.g., 8 hours/day)?
Apply the same formula per row for each day, with A2 = hours that day. Then SUM the daily totals.
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