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How to calculate employee tenure in Excel and Google Sheets
Excel & Google Sheets
=DATEDIF(A2,IF(B2="",TODAY(),B2),"Y")&" yr "&DATEDIF(A2,IF(B2="",TODAY(),B2),"YM")&" mo"Try it with your data
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Step by step
- 1Put the hire date in column A and the end date (or leave blank for current employees) in column B.
- 2In C2 enter: =DATEDIF(A2,IF(B2="",TODAY(),B2),"Y")&" yr "&DATEDIF(A2,IF(B2="",TODAY(),B2),"YM")&" mo"
- 3The IF inside each DATEDIF uses TODAY() for active employees and the actual end date for former ones.
- 4For a decimal years-only result use: =YEARFRAC(A2,IF(B2="",TODAY(),B2))
Tips
- For sorting purposes, store tenure as a plain number (=DATEDIF(A2,TODAY(),"D")) and format the display separately.
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Frequently asked
How do I calculate tenure for employees who have left?
Enter their termination date in column B. The IF(B2="",TODAY(),B2) portion will use that date instead of TODAY().
Can I show only full years?
Yes — use =DATEDIF(A2,TODAY(),"Y") to return only the count of complete years.