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How to count rows that meet two criteria in Excel and Google Sheets
Excel & Google Sheets
=COUNTIFS(A2:A6,"North",B2:B6,"Apple")✓
Verified example
Computed by a real spreadsheet engine on the sample data below.
| Region | Product |
| North | Apple |
| South | Banana |
| North | Apple |
| East | Apple |
| North | Cherry |
=COUNTIFS(A2:A6,"North",B2:B6,"Apple")→2
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Step by step
- 1Select the output cell.
- 2Type =COUNTIFS(.
- 3Enter the first criteria range (e.g. A2:A6), a comma, then the first criterion ("North").
- 4Add another comma, enter the second criteria range (B2:B6), a comma, then the second criterion ("Apple").
- 5Close the parenthesis and press Enter. All pairs are evaluated with AND logic — a row is counted only when all criteria match.
Tips
- All criteria ranges must have the same number of rows/columns.
- Criteria can mix text, numbers, and comparisons: e.g. A2:A6,"North",C2:C6,">100".
- COUNTIFS uses AND logic. For OR logic, add two COUNTIFS results together.
- Available in Excel 2007+ and all Google Sheets versions.
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Frequently asked
How do I count rows that meet criterion A OR criterion B?
Add two COUNTIFS: =COUNTIFS(A2:A6,"North",B2:B6,"Apple")+COUNTIFS(A2:A6,"South",B2:B6,"Apple"). Subtract double-counted rows if needed with a third COUNTIFS.
Can I use wildcards in COUNTIFS?
Yes. Wildcards (* and ?) work the same as in COUNTIF.