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How to calculate stock on hand in Excel and Google Sheets
Excel & Google Sheets
=SUM(B2:B4)-SUM(C2:C4)✓
Verified example
Computed by a real spreadsheet engine on the sample data below.
| Item | Initial Stock | Sold/Used |
| Apples | 100 | 30 |
| Bananas | 150 | 50 |
| Cherries | 200 | 70 |
=SUM(B2:B4)-SUM(C2:C4)→300
Try it with your data
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Sample data — click any cell to edit
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Step by step
- 1Enter your initial stock quantities in column B.
- 2Enter the quantities sold or used in column C.
- 3In a new cell, use the formula =SUM(B2:B4)-SUM(C2:C4) to calculate stock on hand.
Tips
- Ensure your data ranges are correctly specified to avoid errors.
- Regularly update your inventory data to keep stock on hand calculations accurate.
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Frequently asked
What if I have multiple locations?
You can extend the formula by adding more SUM functions for each location.
Can I include negative stock?
No, stock on hand should not be negative. Consider adjusting your inventory records.
How often should I update my stock on hand?
Update it after every transaction to maintain accuracy.