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How to use SUMIF with an OR condition in Excel and Google Sheets
Topic:SUMIF & SUMIFSExcel & Google Sheets
=SUMIF($A$2:$A$5,"Apple",$B$2:$B$5)+SUMIF($A$2:$A$5,"Banana",$B$2:$B$5)✓
Verified example
Computed by a real spreadsheet engine on the sample data below.
| Item | Sales |
| Apple | 500 |
| Banana | 300 |
| Cherry | 450 |
| Apple | 200 |
=SUMIF($A$2:$A$5,"Apple",$B$2:$B$5)+SUMIF($A$2:$A$5,"Banana",$B$2:$B$5)→1000
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Step by step
- 1Write a SUMIF for the first criterion: =SUMIF($A$2:$A$100,"Apple",$B$2:$B$100).
- 2Add a second SUMIF for the next criterion: +SUMIF($A$2:$A$100,"Banana",$B$2:$B$100).
- 3For many criteria or dynamic lists, use SUMPRODUCT: =SUMPRODUCT(($A$2:$A$100="Apple")+($A$2:$A$100="Banana")>0,$B$2:$B$100) which is equivalent but more concise for 3+ conditions.
Tips
- For 2-3 fixed criteria, SUMIF + SUMIF is the most readable: =SUMIF(A:A,"X",B:B)+SUMIF(A:A,"Y",B:B). Easy to debug because each piece is independent.
- For 4+ criteria, use SUMPRODUCT with the >0 trick: =SUMPRODUCT(((A:A="X")+(A:A="Y")+(A:A="Z")>0)*B:B). The >0 collapses overlapping matches to 1 so rows are never double-counted.
- For a dynamic criteria list, use SUMPRODUCT + COUNTIF: =SUMPRODUCT((COUNTIF(E2:E5,A2:A100)>0)*B2:B100) where E2:E5 holds the list of allowed values.
- In Excel 365 or Sheets, SUMPRODUCT can be replaced by SUM with implicit array handling: =SUM((A:A="X")*B:B)+SUM((A:A="Y")*B:B).
- SUMIFS does NOT support OR within a single column — it only does AND across columns. For column-level OR you still need SUMIF+SUMIF or SUMPRODUCT.
- When the criteria contain wildcards, SUMIF with * and ? works: =SUMIF(A:A,"Apple*",B:B)+SUMIF(A:A,"Banana*",B:B). SUMPRODUCT does NOT support wildcards directly — wrap with ISNUMBER(SEARCH(...)) instead.
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Frequently asked
Can I use a list of criteria stored in a range instead of hardcoding each one?
Yes — use SUMPRODUCT and COUNTIF: =SUMPRODUCT((COUNTIF(E2:E5,A2:A100)>0)*B2:B100) sums column B where the column-A value appears anywhere in E2:E5.
Why is my SUMPRODUCT OR result too high?
Without the >0 wrapper, rows that match more than one criterion get counted twice. Use =SUMPRODUCT(((A:A="X")+(A:A="Y")>0)*B:B) to deduplicate.
How do I do SUMIFS with OR on one column and AND on another?
Add two SUMIFS together: =SUMIFS(C:C,A:A,"Apple",B:B,">100")+SUMIFS(C:C,A:A,"Banana",B:B,">100"). Each SUMIFS handles the AND, the + handles the OR.
What about counting (COUNTIF) with OR — same pattern?
Yes — =COUNTIF(A:A,"X")+COUNTIF(A:A,"Y") for 2-3 criteria, or =SUMPRODUCT(((A:A="X")+(A:A="Y")>0)*1) for many.
Does this work for OR on numbers (e.g. sum where value is 5 OR 10)?
Yes — drop the quotes: =SUMIF(A:A,5,B:B)+SUMIF(A:A,10,B:B). For ranges use comparison operators: =SUMIF(A:A,"<5",B:B)+SUMIF(A:A,">10",B:B).
Is there a single-formula OR alternative in newer Excel?
Excel 365 has SUMPRODUCT with explicit arrays, but no native SUMIF-OR. The cleanest modern option is FILTER + SUM: =SUM(FILTER(B:B,(A:A="X")+(A:A="Y"))) — only available in 365/Sheets.
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