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How to count checked checkboxes in Excel and Google Sheets
Excel & Google Sheets
=COUNTIF(A2:A4,TRUE)Try it with your data
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Step by step
- 1In Google Sheets, insert checkboxes via Insert → Checkbox — they default to TRUE (checked) and FALSE (unchecked).
- 2In any empty cell, type =COUNTIF(A2:A100,TRUE) to count all checked boxes in that range.
- 3To count unchecked boxes, use =COUNTIF(A2:A100,FALSE).
- 4In Excel 365, the native checkbox cell also stores TRUE/FALSE, so the same COUNTIF formula works — for older form-control checkboxes, link each to a cell and COUNTIF those linked cells.
Tips
- Use SUMIF instead of COUNTIF to sum values in an adjacent column only where the checkbox is checked: =SUMIF(A2:A10,TRUE,B2:B10).
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Frequently asked
Why does my COUNTIF for checkboxes return 0?
Make sure the cells contain actual checkboxes (not typed text 'TRUE'). Insert → Checkbox in Google Sheets creates the correct boolean type.
Can I use COUNTA to count checked checkboxes?
No — COUNTA counts all non-blank cells including unchecked (FALSE) ones. Use COUNTIF(range,TRUE) for checked only.