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How to sum a filtered range in Excel and Google Sheets
Topic:SUM & aggregationExcel & Google Sheets
=SUBTOTAL(9,B2:B6)✓
Verified example
Computed by a real spreadsheet engine on the sample data below.
| Category | Sales |
| A | 100 |
| B | 200 |
| A | 150 |
| B | 300 |
| A | 250 |
=SUBTOTAL(9,B2:B6)→1000
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Step by step
- 1Apply a filter to your data table (Data > Filter / Create a filter).
- 2In a cell outside the data table, type =SUBTOTAL(9,B2:B6) where B2:B6 is your values column.
- 3Change the filter criteria. The SUBTOTAL result updates immediately to reflect only the visible rows.
Tips
- Place the SUBTOTAL formula above the data (e.g. row 1) so it is never hidden by the filter itself.
- SUBTOTAL(9,...) ignores rows hidden by filters AND rows hidden manually. To include manually hidden rows in the sum, use SUBTOTAL(109,...) instead.
- Excel's AGGREGATE function (function_num=9, options=5) also sums visible cells and additionally ignores errors — useful for messy data.
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Frequently asked
What is the difference between SUM and SUBTOTAL?
SUM sums all cells in the range regardless of visibility. SUBTOTAL(9,...) sums only the visible (non-hidden) cells, making it filter-aware.
Can I use SUMIF on a filtered range and get only visible totals?
No — SUMIF counts hidden rows. Combine SUBTOTAL with a helper column, or use AGGREGATE (Excel) for conditional filtered sums.
More on SUM & aggregation
See all →Reference
SUMPRODUCT
Multiply ranges together row by row and sum the result — ideal for weighted totals.
How-toHow to sum a column
Add up an entire column with SUM. Total a whole column or a fixed range — identical in Excel and Google Sheets.
Error fixFix 0
SUM returns 0 or the wrong total in Excel and Google Sheets — fix numbers stored as text, filtered ranges, manual calculation mode, and circular references.
ReferenceSUBTOTAL
Aggregate a range (sum, average, count…) while ignoring other SUBTOTALs and, optionally, hidden rows. Ideal under filters.
How-toHow to create a running total
Build a cumulative running total with a SUM and a clever anchored reference that grows as you copy it down. Works in both apps.
How-toHow to sum values by month
Total amounts that fall in a given month with SUMIFS and two date bounds. Works the same in Excel and Google Sheets.