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How to sum values by fiscal quarter in Excel and Google Sheets
Topic:Date arithmeticExcel & Google Sheets
=SUMPRODUCT((INT(MOD(MONTH(A2:A9)-C2+12,12)/3)+1=E2)*(YEAR(A2:A9)+(MONTH(A2:A9)<C2)=F2)*B2:B9)Try it with your data
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Step by step
- 1Put transaction dates in A2:A9, amounts in B2:B9, and the fiscal year start month in C2 (e.g. 4 for April).
- 2The fiscal quarter formula is INT(MOD(MONTH(date)-start_month+12,12)/3)+1. The +12 inside MOD prevents negative remainders when a date month is earlier than the fiscal start month.
- 3The fiscal year formula is YEAR(date)+(MONTH(date)<start_month). Dates before the fiscal year start month belong to the prior fiscal year.
- 4In E2 enter the fiscal quarter number (1-4) you want to sum. In F2 enter the fiscal year. In G2 enter the full SUMPRODUCT formula.
- 5Verify: for a July-start fiscal year, July-September = Q1, October-December = Q2, January-March = Q3, April-June = Q4.
Tips
- The +12 inside MOD is the critical correction — without it, months before the fiscal start produce negative values and wrong quarter assignments.
- For a fiscal year starting July 1, set C2=7. Test by checking that a June date maps to Q4 and a July date maps to Q1.
- For large datasets, add a helper column with the fiscal quarter key as a text string (e.g. "FY2025-Q2") and use the faster SUMIF on that column instead.
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Frequently asked
How do I sum by fiscal quarter when the fiscal year starts April 1?
Set C2 to 4. January, February, and March dates will map to Q4 of the prior fiscal year automatically.
Can I use a pivot table for fiscal quarters?
Not directly — pivot tables use calendar quarters. Add a helper column with the fiscal quarter label and use that as a pivot field.
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